The workflow accelerator for heavy civil.
Turn the documents you already receive into the project data you actually need. Track quantities, compare estimates, manage billing, and keep the field informed — without the repetitive data entry.
Invite-only while onboarding is finished. 30-day trial at launch.
Drop it in. CivilVault does the busywork.
Every document a job throws at you already contains the data. CivilVault reads it, structures it, and puts it where the rest of the project can use it.
One place for the whole job.
Track the work
Quantities by item and day, scope with areas and sections, change orders, the schedule, and which sub owns which lines.
Know the money
Earned to date and remaining on every item. Engineer and GC estimates compared to what you measured. Rate discrepancies surfaced, not buried.
Get paid
Pay applications generated from the quantities you already tracked — retainage, previous payments, net change orders — in your own template.
Keep everyone moving
Plans, contacts, Diggers tickets, notes and documents on the project, with controlled share links so crews, subs, inspectors and owners see what they need without another account.
One link. Only what they need.
Share plans, contacts, schedules, tickets, notes, documents and project information from a live project page. Choose exactly what each link exposes, hide costs when needed, set an expiration date, and revoke access anytime.
Know what you measured — and what they measured.
Upload an engineer or GC estimate and CivilVault compares it against your tracked quantities, identifies what changed, and lets you decide whether to sync or keep your own numbers.
| Item | Mine | Engineer | Δ |
|---|---|---|---|
| HMA Pavement 4 LT 58-28 S | 3,180.0 | 3,180.0 | — |
| Aggregate Base Dense 1¼" | 6,920.0 | 6,740.0 | −180.0 |
| Tack Coat | 2,110.0 | 2,110.0 | — |
| Curb & Gutter 30-inch | 1,540.0 | 1,540.0 | — |
| Mobilization | 0.75 | — | missing |
Your quantities are already there. Your billing should be too.
Turn tracked quantities, change orders, prior payments and retainage into a finished pay application without rebuilding the job in another spreadsheet. Output lands in your own Excel template or as a PDF, and the summary cross-foots with the progress estimate every time.
Built on real jobs, not in a conference room.
Developed alongside working heavy-civil project managers and used across dozens of live construction projects before commercial release. Every workflow in CivilVault exists because a PM needed it on a Tuesday.
- Asphalt, concrete, aggregate base, curb & gutter, utilities trades on live projects
- DOT, municipal, airport, industrial and private owners pay app formats handled
- AIA-style and EJCDC-style summaries, your own Excel template billing output
- Wisconsin Diggers Hotline ticket parsing field compliance
Pricing
Priced per project manager. The field, subs and owners you share with never need a seat.
Solo
- 1 project manager with full project workflow
- Unlimited projects and field entry
- Share links for crews, subs and owners
- Document import — bids, estimates, pay apps, tickets
- 30-day free trial at launch
Team
- Everything in Solo, for every PM
- Company administration and roles
- Centralized pay app templates
- Portfolio view across all projects
- Onboarding and support
Moving from Solo to a company account keeps every project you've built.
Bring your next project into CivilVault.
Start with the bid PDF you already have. Tell us a little about your work and you'll get an invite as early access opens.